Terms of Participation - Plymouth Meeting Mall

Registration Fee: Authors who wish to participate must register and pay a nominal fee for table space.

Refunds: Full refunds will be honored until 30 days before the event. Any cancellations in the last month are contingent on securing a replacement for the space and will be paid on a case-by-case basis. If a replacement cannot be found, no refund will be given. 

Exhibit Space: Each registered participant is allotted exhibit space for one six-foot table. Exhibitors must provide tables, chairs. Exhibitors may not hang anything on the buildings or erect standing placards or signs that obstruct other authors’ tables or extend into the aisles.

Facility Rules: Additional rules are set forth by PREIT, the owner of the Plymouth Meeting Mall, in our licensing agreement, and each registered participant agrees to abide by those rules. They are provided separately in the confirmation packet.

Exhibitor Check-In: All participants must be checked in by 10:30 am and set up by 11:00 am. The festival is advertised to be open from 11:00 am to 5:00 pm. Participants should not take down their exhibit before 5:00 p.m.

Restrictions: Though books intended for mature audiences are welcome, all book covers, displays, and handouts you bring should be suitable for a general audience of varying ages. The book fest is taking place during the mall's Santa photos timeline. Extra care should be taken. 

Liability: Each exhibitor agrees to indemnify and hold harmless the event organizers, Plymouth Meeting Mall, and PREIT for theft, personal injury, damage to goods, and circumstances beyond the festival’s control.

Sales and Taxes: All exhibitors are responsible for their own book sales, credit card processing, and tax reporting. Only the exhibit space is provided. Organizers have no financial involvement in sales transactions.